“Productivity” is one of the hottest buzz words in today’s work environment. The word is plastered all over self-help books and is the topic of podcasts and motivational speeches alike. We all aim to be productive, but sometimes we aren’t sure how to get the best out of ourselves. So, I thought it would be fun to choose 9 quotes about productivity to serve as advice and inspiration when we get to a sticking point. Why not take advice from others who have already become uber successful?
“If you spend too much time thinking about a thing, you’ll never get it done” – Bruce Lee
This quote about productivity seems intuitive, but when you say it out loud it’s really powerful. So many of us ruminate over the same idea until we are blue in the face but never actually take the first step towards doing it. An idea person is only as good as their ability to follow through, whether that is on their own or by enlisting the help of others.
“The true price of anything you do is the amount of time you exchange for it.” – Henry David Thoreau
It’s important to remember time is the only finite resource we have. You can’t make more of it, so spend it wisely. How do you do this? Automate and delegate where you can. Productivity is all about knowing what you have to do and knowing what can be done for you.
“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort” – Paul J. Meyer
If the pioneer of the self-improvement industry, Paul Meyer says it’s about consistently doing your best, strategy, and purposeful work then it must be true. The key to productivity is partially realizing that you have to consciously make an effort to improve your productivity. Like everything, practice makes perfect.
“The least productive people are usually the ones who are most in favor of holding meetings” – Thomas Sowell
We all know meetings can sometimes be where productivity goes to die. Collaboration or focused brainstorming can be hugely beneficial but meeting frequently to just talk about things that could have been communicated by email. At their best meetings bring coworkers together and help provide greater context to individual responsibilities. But at their worst, they are an interruption that keeps you from doing the real work.
“Never mistake motion for action” – Ernest Hemingway
I am sure this famous author encountered a writer’s block or two that he had to overcome. Hemingway knew the difference between quantity and quality. Just because you look busy doesn’t mean you are making progress. This productivity quote is about efficiency. Remember, it is better to take breaks than waste time pseudo working.
“Simplicity boils down to two steps: identify the essential, eliminate the rest” – Leo Babauta
Prioritization is crucial. We can’t do everything all of the time so it is important to move away from complexity and know how to make cuts. Productivity is best when it is used to get the best result in the shortest amount of time. If accomplishing something is not going to have a big impact, move it to the bottom of the list and don’t stress over getting it done. Instead use your brainpower where it counts.
“While one person hesitates because he feels inferior, the other is buy making mistakes and becoming superior” – Henry C. Link
This is one of the best quotes about productivity, because it rhymes. Just kidding. But for real, I love this quote because it reminds us that the antithesis of productivity (and creativity) is perfectionism. The more we obsess over the details, the less we are able to accomplish. Being thorough is great, but it shouldn’t be crippling. Making room for mistakes might be the very thing that propels you forward.
“All things will be produced in superior quantity and quality, and with greater ease, when each man works at a single occupation, in accordance with his natural gifts, and at the right moment, without meddling with anything else” – Plato
This ancient Greek philosopher states that productivity is all about narrowing your focus and capitalizing on your talents. What we often leave out of the conversation about productivity is that we usually struggle the most when we are doing something we don’t like or aren’t good at. This is where the whole idea about following your passion comes from. You will be most productive when you do the things you naturally excelle at. That doesn’t mean quit your job and pursue your hobby full time. It means to figure out what you are best at and figure out all of the ways you can apply it to your current role.
“When nothing seems to help, I go and look at a stonecutter hammering at his rock, perhaps a hundred times without as much as a crack showing in it. Yet at the hundred and first blow it will split in two, and I know it was not that last blow that did it – but all that had gone before” – James Clear
This is one of the best quotes about productivity from James Clear’s book Atomic Habits. It highlights the fact that productivity takes slow and steady progress. It is about incremental success due to the development of micro habits and consistency. You might not feel like turning your phone on silent from 9am-12pm is working until after a month when you realize you were able to get through your morning emails twice as fast as you used to. The point is, improving your productivity in sustainable ways is how you plan the long game, so don’t sweat it if you don’t see instant improvement.
We hope you enjoyed Hardly’s top 9 quotes about productivity. Let us know which quote is your favorite!
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In elementary school, I planted trees; cleaned up the beach; and made recycle, reduce, and reuse posters every Earth Day. After a month of learning about “going green” and estimating our own carbon footprint, I remember telling my parents they couldn’t purchase an SUV, and we needed to stop using plastic straws and be more sustainable.
Since then, my environmental awareness has taken a nosedive. However, this spring, I have been thinking about whether remote work supports sustainable living. Are we all sustainable superheroes now that we don’t commute in our pollution producing cars? Or, have we become extra energy consumers working from home?
While the future of work is unknown, we can all agree that going back to a commute would be tough. Eliminating daily commutes to work in gas guzzling cars is a major point for the affirmative side. No commute means better air quality, a reduction in greenhouse gas emissions, and less consumption of fossil fuels. Sounds like sustainable living to me!
Highway vehicles alone put out almost 35% of the total nitrogen dioxide and contribute to the 3.3 million world-wide deaths due to poor air quality every year. According to the U.S. Environmental Protection Agency, 29% of greenhouse gas emissions in the USA came from transportation in 2017. Conversely, remote workers in the United States avoid emitting 3.6 million tons of greenhouse gasses every year, which is the equivalent of planting 91 million trees.
While getting to one office might have had a negative impact, working in one might have been positive. Companies were making huge efforts to reduce their carbon footprint before the pandemic. Fast Company shared how Shopify launched a sustainability fund in 2019, committing to invest at least $5 million every year into technology and projects to fight climate change. Since then, they have offered remote work to all of their employees indefinitely.
Whereas before they could control their sustainability by making environmentally friendly choices for one massive building, they are now dealing with “more than 5,000 offices scattered around the globe. All these offices have different heating systems, different energy grids, and each employee making different decisions now that they’re untethered from a central office.” Therefore, sustainability is not only less controllable but also less trackable. Without clear data, the jury is still out on which is better for the planet.
In addition to the inability to track everyone’s home energy usage, where you live and work complicates the questions of whether working from home is having a positive or negative effect on sustainable living. BBC brings up two important factors.
The first factor is workers in other countries, such as Norway, were using electric vehicles at high rates. Therefore, the lack of a commute is far less impactful there than in other countries that are highly reliant on petroleum, including the US and UK. In other words, sustainable living practices were already in place.
Additionally, cities where public transportation is used at large to get to and from work might not see any major changes in energy consumed since buses, trains, and metros are still running.
Secondly, where your energy comes from plays a role in determining whether working from home positively contributes to sustainable living. For example, if you live in Iceland (where a significant amount of clean geothermal energy powers commercial buildings), virtual work is not scoring you many brownie points. Conversely, if you live in a U.S. city where coal power is the main source of commercial electricity but many homes have solar power, remote work could have a positive impact.
Similarly, the temperature varies greatly across the U.S. and the globe. In places like Florida where the heat is treacherous, fossil fuels are pumping from every home all day and required in large office spaces. Therefore, cutting out the cooling of big buildings could be beneficial. Versus if you live in San Francisco where the weather is mostly mild, heating or cooling systems might be turned off when leaving the house so the change is negligible.
Do the small habits of individuals or the big changes at the corporate level make the difference? I don’t have the answer, but here is some food for thought:
On the other side of the coin, I see plastic Starbucks cups on everyone’s desk at the office, a product of getting their morning vice on the way to work. Yet, my guess is most drink the energizer from a reusable mug when working from home.
Also, what about the lights? In my apartment, I get great natural light all day so I don’t use much electricity, while my office is required to power overhead lights from 7am to 5pm.
Not everyone is environmentally conscious. Therefore, minor habits might not hold a candle to the millions of dollars that corporations can put into environmental efforts. For example, Zapier offset 647 tonnes of carbon through reforestation and Microsoft charges an internal fine of $15 per metric ton of carbon emission to encourage its departments to be as sustainable as possible.
At Hardly, we are striving to be environmentally conscious on all fronts. From our commitment to the sustainable packaging of products to our CEO’s use of S’well bottles, Hardly is making sure we do our part as a company of remote workers. Are you doing yours?
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Finally, the days of hibernation are over, and spring is here. In Japan, springtime is marked by sakura or, as we say in the States, “cherry blossom” season. The delicate pale pink petals are in bloom for just 10 short days before they fall or are swept away by wind and rain. As I hanami, which is a Japanese term for “enjoying the transient beauty of flowers”, through the streets of Gion, I am reminded howI need to conquer some spring cleaning so that my workflow and productivity could bloom, too. What about you?
Here are Hardly’s tips to help you eliminate stressful chaos and bring order to your workday this spring season:
A clear desk equals a clear mind. Common sense tells us that a cluttered workspace literally prevents us from getting as much work done in a set amount of time. Everyone knows searching among a sea of papers for notes from a specific meeting or having to stop your workflow to clean up yesterday’s coffee you elbowed and spilled is a waste of precious time but the Harvard Business Review shares how a mess at your desk can affect your mind too. Research has shown
In 2009, an American study found levels of cortisol, the stress hormone that can lead to anxiety and depression over time, were higher in mothers whose houses were cluttered.
Scientists at Princeton University found that our brains respond best to order. In fact, they have proved constant visual reminders of disorganization such as pens strewn about and overstuffed filing cabinets deplete our cognitive resources and reduce our attention span. Therefore, it’s not surprising that when you clear your desk the results are positive; you are more likely to focus, process information, and manage your emotions effectively. The moral of the story is to get rid of the distractions!
So what’s the best way to go about cleaning your workspace?
Step 1: Assess what gadgets you frequently reach for and which ones are in the way. Then determine what is working for you and what isn’t.
Step 2: Sort through all the papers and cabinets and return everything to its rightful home.
Step 3: Purge! Ruthlessly throw out anything that is not helping you be productive, feel good, or is a duplicate of a tool you recently upgraded.
Step 4: Actually break out the cleaning products, the broom, the mop, the wipes, and the soap and water. A fresh start is best when it smells fresh.
One of the biggest headaches of remote working for me is emails. I feel like I receive 10,000 emails a day; some important, some from a subscription I signed up for just to get 10% off three years ago. The worst is when I am looking for a prior email to or from coworkers that was not clearly labeled in the subject line so I have to sift through one by one to find what I’m looking for.
What’s the solution?
I highly recommend unsubscribing to anything you no longer read. Fewer emails coming in means fewer notifications, which means less anxiety from your phone or computer buzzing. Next, creating digital folders and having emails automatically file into them is a godsend. Last but not least delete all the emails that you no longer need. I know, this last one is crazy time-consuming, but the peace of mind you gain from having 1,000 emails instead of 10,000 emails is blissful and will definitely take your work stress from an 8 to a 4.
The more apps the merrier, right? Wrong. There is an app for everything these days and it’s up to us to make sure they are helping not hurting our workflow. Take stock of how frequently you use the applications you have. If you are using them less than once a week, chances are they aren’t that helpful and there is a better solution out there that meets your needs. In addition, try to find apps that serve more than one purpose so that you aren’t wasting time checking multiple apps throughout the day.
Now that you have gotten rid of all the things that no longer benefit your workday, it is time to recreate your daily routine. Take the hint from nature and make some changes with the season. It could be as small as switching from hot coffee to a cold brew or as impactful as clocking in and out an hour earlier. Additionally, look at your habits such as how often you need a break to step away from the computer or what times during the day you are connecting with colleagues the most and gauge whether adjustments can be made to streamline your schedule.
Finally, you made it to the fun part! You have done all of the hard work of spring cleaning and now it’s time to re-envision your home office. Breath in the freshness of the space and think about how to curate a space that encourages clarity, calm, and creativity. For example, an aromatic diffuser or picture of the ocean. Maybe reposition your desk to get more light or swap out the bookshelf for a comfy reading chair. The important thing here is to not replace junk with more junk. So be judicious with your choices and go for more of a minimalist aesthetic.
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As a blogger, learning to overcome writer’s block is a necessity. For me, it’s not so much the blank page. It’s the lack of creative triggers around me that make it difficult to get into a good writing flow. Companies and employees have always been focused on productivity (which seems like the right choice if Maslow had a business world hierarchy). However, creativity is also a key ingredient for success. While shoving a desk against any wall with an outlet might have worked at first, it is time to upgrade our home office into a permanent setup that inspires creativity.
Over the summer, I picked up watercolor as a COVID-19 hobby to replace the time I would normally be out and about. One of my friends who frequently produces artistic genius told me:
“The secret to igniting creativity was to have the perfect balance of nothing and something around you.”
I know. It didn’t make any sense to me either at first. However, after reflecting upon this list of strategies, I’ve found her words summed it up perfectly. Check out our suggestions for how you can level-up your home office to a chamber of creativity:
Fast Company claims that sight might have the greatest impact on our state of mind. Anything from painting an accent wall in your office to changing the color of your computer screen can help you elicit a new idea. Bringing visually stimulating artwork into space can spark creativity as well, as long as it’s not distracting.
If inspiring images aren’t your thing, try decorating with words of wisdom. Sometimes an inspirational quote or a profound poem is just what we need to get the creative juices flowing.
While sight might be Fast Company’s first pick, I would argue sound is the most powerful tool in inspiring creativity. It could be the soothing sounds of Bach or the poppy, feel-good beats of Dua Lipa that put you in the right headspace to bring new energy to your work. A study in the Journal of Consumer Research found ambient noise is the best sound to evoke creativity. Try typing in sounds of the forest or beach on YouTube, and play it on a low volume.
For scent, try lighting a cinnamon or vanilla candle to enhance your creativity. In terms of touch, make sure the temperature of your workspace is ideal for you. If you are too hot, you will feel agitated. But, too cold, and your body will be using so much energy to stay warm. There won’t be enough energy to engage in out-of-the-box thinking.
Also, don’t forget to literally fuel your creative mind with the right foods (aka, taste!). Junk food can make us feel sluggish. Instead, prime your mind with healthy carbohydrates and natural sugars from fruit to keep you alert and energized.
A mess of a desk is a mess of a mind. Creativity requires clarity, which means a clear workspace. While this doesn’t mean your home office should be void of personality, making sure everything is in its place before you brainstorm will help you focus on the project rather than the coffee-stained stack of papers from an assignment that was completed weeks ago. I’ve found the easiest way to keep my workspace clear is storage. Shove stray items into some high-quality plastic bins that fit perfectly under your desk. This simple action will help you fake cleanliness on days when you just can’t Marie Kondo your life. A couple of items from The Container Store will help your creativity go from zero to 100 real quick!
No, don’t paint your office green; what I mean is to breathe some new life into it with plants. Medium even calls potted plants creativity heroes. Prominent CEOs, such as Tim Cook, and leaders in tech like Amazon claim that surrounding themselves and their employees with nature inspires innovation.
Not convinced? CNN reports environmental psychologists have a growing body of research that suggests biophilic design supports cognitive functioning, stress reduction, and well-being, which can all contribute to ingenuity. Don’t be discouraged if gardening is not your thing. Even a small succulent that only needs to be watered once in a blue moon will do the trick!
At the very least, if you are trying to increase creative vibes, move away from the blank wall. Not only is natural light better for our functioning, but a view of the outdoors can help us expand our minds.
Donald Rattner writes that design strategists—in conjunction with psychologists—have found that our perception of the expansiveness of our physical space dictates our perception of our mental space. In simplistic terms, the more physical space we think we have, the more inclined we are to generating original and useful ideas. You can’t get more expansive than the great outdoors, so facing a window or opening up french doors to your backyard could be a game-changer.
Albert Einstein said, “Creativity is contagious, pass it on.” Following this spirit, share this article with friends and coworkers so they can foster creativity in their home offices, too!
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I have now lived through two iconic New Years. The first was from 1999 to 2000. I brought in the new millennium with close family friends dancing around the basement to the YMCA and drinking sparkling cider. It was a seven-year-olds dream.
The second was a couple of days ago, again in a basement (bar), but this time with a shot of sake, a bunch of ski bums, and friends in Hakuba, Japan. Even with the language barrier, it was clear everyone was ecstatic that the year from hell was finally over and hopeful that 2021 would bring new beginnings. But, when the clock struck midnight, the masks didn’t come off, COVID-19 did not disappear, and quarantining did not end.
Change doesn’t just come about; we have to set goals and then actively pursue them to evoke it. But sometimes achieving our goals is not so easy. Raise your hand if you’ve made a New Year’s resolution and then woken up three weeks later and realized that you’ve fallen back into old habits. Don’t worry, you’re not alone. Which is why I’m letting you in on my top two secrets for successful goal setting.
If you’re a high achiever you might be tempted to skip this tip, but sometimes the more ambitious we are, the more likely we are to fall into a self-defeating cycle. High expectations of ourselves lead us to set whale-sized goals when our plates only have room for shrimpy ones. But just because you don’t go big doesn’t mean you have to go home. I suggest breaking down a monstrous goal into a micro one. Tim Herrea in the NY Times describes it simply:
“For any task you have to complete, break it down into the smallest possible units of progress and attack them one at a time.”
For example, one of my goals is to drink more water. My initial thought was to shoot for a gallon a day. While this might not be unreasonable for some, it is a significant amount for me (I know, I’m so bad). Just thinking about it, the goal started to feel troublesome rather than motivating. I already knew I was on the wrong track.
I remembered Sabina Nawaz wrote in HBR the key to micro-goals is making them “ridiculously small” and attaching them to a daily habit you do without thinking. By doing this, you take away barriers to getting started which is the hardest part of building habits, according to James Clear. James uses Newton’s Laws to hack productivity. Therefore, an appropriate micro-goal would be to drink one bottle of water while driving to pick my husband up from work each evening. Not only does this require minimal effort, but it’s also connected to a mindless task.
This one is a tried and true classic, but I have a spin on it. I was reminded of the SMART technique a couple of weeks ago when it was part of the curriculum I taught for my Healthy Thinking group. It goes like this: S is for specific, M for measurable, A for attainable, R for relevant, and T for time-bound.
While these are must-haves, I have found that the added R for “rewarded” has a huge effect on my success rate. It all comes back to behavioral theory. If you reward a behavior, your brain tells you to do it again. If you punish a behavior, your brain tells you to reevaluate your actions. While some may say there is enough satisfaction in achieving the goal itself, I say the more incentive the merrier. But, watch out for counterproductive rewards. You don’t want to treat yourself to three slices of cheesecake if you have been working towards eating clean. Instead, reward yourself with something in line with your goal such as a new outfit or a Vitamix.
With these tips, you’ll be able to achieve whatever you set your mind to this year. And remember, all gains are gains, no matter how small!
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Remote work is definitely not going away any time soon and we’ve seen some benefits to it as well: less commute, which means more time to catch some zzz’s or hang with the family. However, it can also pose some challenges as we mentally and physically face our new norm. Over the last couple of weeks we have been talking about individual physical and mental wellbeing. If you are a manager, you may be thinking this all sounds good and dandy but “how do I promote employee wellbeing when my team is remote?” Sit back and relax because I’m going to share a few tips that can help boost the wellbeing of your team today.
Not only will your employees appreciate your active stand on ensuring their wellbeing, but it actually helps with team and company productivity! As stated in a Forbes article, studies have shown that supporting your employee’s wellbeing positively impacts a company’s performance. Now you got to give it a try since it’s good for the bottom line. Am I right?
Let’s start with getting in the right mindstate, a relaxed one. A deep breath in for one, two, three, four, and hold for four. Breath out for one, two, three, four. Now, don’t you feel better? A quick and easy way to calm those nerves. Share with your team! Now that we are nice and calm, let’s dive right on in.
While many of us have been working from home for some time now, it never hurts to reinforce flexibility on your team. As a leader of your team, you help set expectations and influence team morale. As such, it is important that your employees and team members feel comfortable stepping away from their laptop. What this pandemic has shown us is that more than ever, people need to think about their physical and mental wellbeing. Ensuring your team knows you are a champion for flexibility goes a long way and demonstrates that you trust them.
I remember when I first started working remotely some years ago, I was so paranoid to have my instant messenger status say “away.” I felt like I had to always be on since there was no way for people to see me in the office. I also didn’t want people to think I was taking advantage of working remotely. It wasn’t until my leader shared that it is okay to step away, take a breather, go for a walk that I felt comfortable. I felt such a sense of relief, like a weight was taken off of my shoulders.
Up until then, I didn’t realize how much it actually affected me. Stepping out to go for a walk around the block when I need a break from the screen has been huge. Make sure you not only talk the talk, but also walk the walk. Employee wellbeing will increase when yours increases.
When you are in the office, it is easier to pick up on cues that a direct report may be going through something or just that they are not 100%. In this remote world, it is more difficult to see that. It’s not like we can just swing by their desk and check in. It takes more of an effort now. Check in with your team outside of team meetings just to see how they are doing. It doesn’t always need to be business so these check-ins can be to catch up, reflect and have non-work related conversations. No agendas are needed, just what is on someone’s mind. Feel free to do this as a team or individually. As Ryan Lynch, managing partner from Beardwood & CO, says:
“When you are talking to any of your team, it’s important to be truthful, specific, and positive. Remote working has made this even more applicable.”
This is a small effort as a manager or leader, but can impact your team in a good way. Sometimes we just need to talk about non-work related items. While these don’t need to be long, these check-ins can also impact your relationship with your direct reports, improving team morale.
While working from home can be so beneficial, it can be quite difficult separating work life and your personal life as it’s basically the same four walls now. I no longer have the hour-commute, but there goes that separation from being in the office to a home setting. As many of you, I have found myself working longer. This can lead to fatigue and burnout.
As your team’s leader, take it upon yourself and set those work and personal boundaries for your team. Let them know you don’t expect them to always be on. If an email comes in after hours, you don’t have to answer it right away. A healthy balance between work and personal life is needed, especially now. Let me tell you, burnout is real and setting those expectations with your team helps alleviate the stress of needing to constantly answer those “off hour” emails or calls. Encourage those boundaries and set expectations for “off work” hours.
With flexibility, open communication, setting expectations you can easily and actively help your employees thrive in a remote environment. Let us know how these work tips work out for you and what strategies you put into place that puts your team’s well-being as a priority.
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There is a lot of buzz about how working from home affects our mental health, but there is less discussion around how remote work affects our physical health. Over the past week, I have been trying to answer this question:
It boils down to whether you establish good habits or poor ones. Working remotely typically affords us more flexibility and time to make healthy choices. But with freedom comes responsibility; we can no longer justify fast-food lunches, a lack of sleep due to a commute, or back pain because the issued chairs are uncomfortable, and we are chained to our desk. While remote work provides a lot of opportunities to make better choices regarding our physical health, it can be harder to create good habits at home. For every way in which working remotely can improve your physical health, it can also damage it. To prevent you from choosing the wrong side of the coin, here are the dos and don’ts of how to make remote work benefit your body rather than destroy it.
Skipping the commute is one of the advantages of working from home. That means a later alarm and the opportunity to catch more Zzzzs. There is a significant amount of evidence that suggests a good night’s sleep seriously boosts productivity. One study of U.S. workers found significantly worse productivity, performance, and safety outcomes among those who slept less. In addition, long-term sleep deprivation is found to be associated with health problems like weight gain, blood sugar dysregulation, indigestion & gastric problems, heart diseases, etc. Overall, sleep quality and duration has a direct impact on our functioning on multiple levels. Those few extra minutes in the morning could make a bigger difference than you think.
One of the things I struggled with the most when I started working remotely was snacking. I was constantly eating anything and everything in my cabinets just because it was there. When I was working at the office, I only ate what I packed for lunch, but working from home it was like I had all the chips and granola bars at my fingertips. I gained 10 lbs after the first three months of working at home.
Limit yourself to 2 healthy snacks per day: 1 between breakfast and lunch and 1 between lunch and the end of the day. Anything more is typically out of boredom, not hunger. Instead, focus your energy on making a nutritious lunch. One huge benefit of working from home is that you don’t have to wake up earlier to pack your lunch or be tempted by fast-food around your workplace. Remote work allows us to enjoy a healthy breakfast and lunch, which ultimately decreases the likelihood of obesity. An article in Health Magazine states people who commute through areas surrounded by drive-thrus are more likely to stop at them and have higher BMIs. This study even found commuters with the most exposure to takeout joints were almost twice as likely to be obese.
Step one is to get a good chair. For the best posture, make sure to get a chair that is height adjustable and has lumbar support. It might also be beneficial to have a standing desk. The more variety, the better. The optimal position is one where your feet touch the floor. Keyboard and mouse placement is also crucial for comfort and preventing yourself from looking like the hunchback of Notre Dame. Ideally, your keyboard should be positioned away from you and slightly down. Next, your keyboard and mouse should be shoulder-distance apart. This will ensure you aren’t reaching unnecessarily. Finally, position your screen where you can sit back in your chair and still see clearly. This will prevent you from craning your neck. Magical, instant remote work health!
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Remote work = we are moving even less. When working in the office, you might have to walk from the metro station, get up to go to the copier machine or a colleague’s desk a couple of times a day, or walk to the coffee shop across the street every day. BGR states, “sitting for such long periods can have significant and adverse effects, resulting in higher risks of muscular-skeletal disorders, obesity, diabetes, cancer, heart disease and more.” A simple solution is to build in time for physical activity each day. Whether it is a walk or a gym session, a moving body is healthier. Don’t have time for an hour-long high-intensity session? Every hour, just get up and walk around your house for 5 minutes.
Between the Zoom meetings and constant emails, all of our eyes are glued to screens for extended periods of time. The first thing you can do? Blink! This will keep your eyes moisturized, making them less irritated and less likely to feel like SpongeBob SquarePants without water. Forbes also suggests using the 20/20/20 rule. Every 20 minutes take 20 seconds to look at least 20 feet away. It gives your eyes a chance to recuperate from the harsh lighting in a minimal amount of time.
Try out these tips for staying healthy while working remotely and comment below what your favorite technique is! The goal is to crush your work, not let you work crush you.
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Earlier in 2020, there was an inflection point when we all shifted from a mindset of “I just gotta get through this” to “This is my new reality. What can I do to maintain my mental wellbeing?”
We all reached this frame of mind at different times, particularly when we each individually moved up Maslow’s Hierarchy of Needs from the bottom two rungs to the top three. Or whenever we decided to stop hoarding toilet paper and canned food— whichever came first.
Being “OK” in the madness of 2020 involves taking care of yourself mentally and physically. We all know this is important, but why? AND HOW?
With work, I’m all about maximizing my productivity and making every minute count. But when it comes to taking care of myself physically, I’m the worst. While I watch others running 10 miles a day, you will catch me and my sweet tooth scooping ice-cream into coffee when I run out of oat milk. I’m not one to workout. In fact, I have always hated it. While I may not be the best example when it comes to physical wellbeing, I’m an honest one! And if I can work in a few small ways to take care of myself, then you can too.
Do you have 30-seconds to spare? Damn right you do… you are reading this blog post. I encourage you to take a break from reading after this paragraph. Set a 30-second timer on your phone, put yourself in a comfortable position, let your hands drop naturally, and breathe in and out— deeply and slowly.
Don’t you feel better? That’s because you just shifted your body closer to its “rest and digest (R&D)” mode and away from “fight or flight” mode. In R&D mode, your body is able to focus better, since you are supplying your brain with the necessary oxygen to work optimally. Apple Watch has a built in app to remind you to breathe, or you can check out Headspace, which has a section specifically for work.
Repetition is powerful. Just think about all of the actions/words that you repeat on a daily basis: inputting passwords, looking at your homescreen, texting loved ones, etc. These tiny things really add up toward maintaining mental wellbeing.
A month ago, I switched my passwords to be encouraging.
Obviously, I’m not going to share what they are with you (duh!), but sometimes it is nice to type something like “YouMakeYourOwnLuck47” instead of your standard run-of-the-mill password. Think about what you need to hear often— affirmations, a mantra, whatever. Typing it regularly will help train your brain to believe it.
Do I wish I loved jogging and yoga? Definitely.
Am I going to wake up one day and do one of these? Yes. Maybe!
Everyday? Hell no.
But you know what I can do everyday? Walk.
Sometimes it’s more important to do something consistently rather than your ultimate goal sparingly. I try not to beat myself up about not doing more, and instead concentrate on the things I can do. If you do something for 21 days consistently, it becomes a habit.
What is something tiny that you can commit to every day?
Here are some ideas:
Grab a friend
My husband and I have been really strapped for time lately. Though we are working and living in the same house it is hard to catch any time to just be us without distractions. We decided to start taking morning walks together so we can encourage each other to be more active, and have some time to just talk.
Reframe chores
I had a workout coach that told me she lost 30 lbs just dancing while she did chores. Since then, I’ve been trying to find productive ways to stay active and maintain my mental wellbeing. My favorite productive workout is gardening. You can easily get plenty of squats, lunges while gardening, and if you are lifting, your shoulders and arms can get in on the action too.
We are all in different situations— some of us feel comfortable and in-control and some of us (probably most) feel completely out of control. It is painful to watch the news, provide and care for your close family, and stay in touch with the rest of your family and friends, meanwhile staying productive in your day-to-day.
Wherever and whoever you are, there are things within and outside of your control. Check out this article on Toptal for some simple things to better your remote work experience.
One of the most helpful books I’ve read for my own mental wellbeing has been The Subtle Art of Not Giving a F*ck. I’m the type of person who cares too much about most things, and whenever someone asks me to do something I tend to go way too overboard. In the past few years, I reached a breaking point of what I could care about. Mark Manson helped me reframe my brain to focus on what really matters to me and only truly stress about the things within my own control. So now, instead of watching 40 documentaries on animal welfare and beating myself up about using chicken broth in a soup, I choose to reduce my meat intake to 1-2 days a week. That is the level of f*cks that I can give and still maintain my own sanity.
See, all it takes is a few steps here and there to do what you can to destress and not burn out.
Luckily, we have others on the Hardly team that are way better at taking care of themselves than me.
Let us know what you do to not burn out!
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Remote work distractions used to be the death of me. Like a little puppy, I could stray off course at the slightest sight or sound of anything remotely interesting. If an ad popped up, I’d click on it. Phone rang? I’d answer it. If I heard a tiny bit of noise outside, I’d run to the window to see what it was. I struggled to get into the same rhythm of productivity at home as I was used to in the office.
When I first transitioned to working from home, I was watching TV constantly, doing household chores during team meetings, and ended up with millions of open tabs— social media, online shopping, and news articles. These habits were like gateway drugs to getting nothing work-related accomplished.
This meant there was no separation between personal and professional time and work was always on my mind. A month later, my inability to focus caused me to miss a concert my boyfriend had planned for date night. I realized if I was going to be a successful remote worker, I needed to learn to remove distractions before I got fired! So, here are my 10 tips to ditch the distractions and enhance your focus to better your productivity.
If I can see the messy kitchen or busy street, I set myself up for failure. But everyone is different! Gaining an understanding of the type of environment you need to be successful is key. While a private, home office complete with color-coded stick notes, two screens, and a home espresso maker is out of reach for most, we can dedicate an area of our apartment or house as a work zone. In my 650 square-foot apartment, my workspace is my dining room table. It faces away from the television, forces me to sit up straight, and gives me enough space to spread out my tea, laptop, and any books I might need to reference.
To signal bedtime, most of us brush our teeth, turn off the lights, and set an alarm. By doing these activities every night, our mind and body already know what to expect. To set yourself up for success you have to train your brain to know it is time for work— no distractions allowed. Every morning before work, I drink a cup of hot lemon water, listen to John Mayer, and call my Mom. When the conversation is over, I know it is time to get down to business. As long as my routine isn’t interrupted, I can get into a work groove right away.
If you don’t know what you are doing, the universe will find something for you to do. In other words, making a schedule at the beginning of the day is crucial to staying focused.
Make this fun by writing your schedule on a chalkboard or using an app like ToDoist where task creation and completion are interactive. You know you are an adult when there is nothing more gratifying than crossing items off of a checklist.
I learned this trick from tutoring kids who struggled with ADHD. Before getting started and about halfway through our session I would have my students stand up and shake their entire body. They could fall on the floor, make funny faces, or run around as long and they were releasing that extra energy all of us have that makes it hard to sit still. Now, the adult version of this could look like working out, taking a walk, or dancing to your favorite song before you sit down to begin remote work. The key here is to set a time limit for the activity so that playtime doesn’t spill into work time.
As embarrassed as I am to admit it, I’m a scroller. I can spend an hour looking at Instagram, watching videos on Youtube and TikTok, and reading posts on Facebook without noticing time has passed. Chamath Palihapitiya, former VP of User Growth at Facebook says that social media leverages the very same neural circuitry used by slot machines and cocaine to keep us engaged. In simple terms, it’s addictive. Even if you have the intention of just checking up on one friend, logging onto social media can derail your entire day.
If stopping remote work distractions “cold turkey” isn’t your thing, try enabling a screen timer to help you become more aware of how much time you are spending on social media and slowly pare down your usage. Or, check out the Hardly app! Hardly helps you customize your notifications across all the apps you already use. Your attention is your choice!
When I made the switch from in-office work to remote work, my natural inclination was to figure out how I could weave dishes, laundry, and vacuuming into my workday. Boy was that a mistake. I found myself spending nearly 50% of my time on household chores and continuously interrupting my workflow to attend to domestic duties.
David Burkus, a best-selling author and speaker, finds task switching is more similar to juggling than multitasking in that we are not doing two or more tasks with the same sufficient focus, we are instead going back and forth paying just enough attention to each to not drop the ball. At home, there are even more activities vying for our attention than in the office so it is important to commit to a task, laser in on it, and complete it before moving on to something else. Try enabling the “do not disturb” feature on email and chat platforms to prevent the urge to move from one task to another. Believe us, controlling your alerts helps! We created an app to help you customize the alerts you want to receive at any moment. Check out the Hardly App here.
Have you ever noticed that you perk up and get a little boost of energy when you accomplish a task? Well, that isn’t a coincidence; it is neurological. Your brain releases a load of dopamine, often known as the “feel good” transmitter when you finish an assignment. James Clear, an author whose theory on the power micro-progress is rooted in Isaac Newton’s laws of motion, preaches that breaking down tasks into small achievable goals leads to higher productivity. In an interview with CBS News, he says
So, instead of telling yourself to complete an entire client deliverable by the end of the day, just focus on completing one PowerPoint slide in 10 minutes then pat yourself on the back. You’ve conquered your remote work distractions!
The Pomodoro technique is a popular time-management method created by Francesco Cirillo. I can confirm it’s a winner. I was able to stay focused and subsequently finish work in about three-fourths the amount of time I thought they would take. Essentially, the goal is to work in timed intervals that are spaced out by short breaks. The technique trains the brain to work in short sprints which ensures you are consistently productive. Set your timer for 25 minutes. For 25-minutes, you cannot let yourself succumb to remote work distractions. When the “Pomodoro” rings, put a check on your paper and take a 5-minute break. After four sets, take a slightly longer break for about 15-30 minutes. Wash and repeat! (So simple, a monkey could do it?)
As much as we would all like to consider ourselves to be complex multi-dimensional beings, we are as simple as dogs when it comes to our reward systems. To stay focused throughout the day, treat yourself to a coffee break or your favorite TV show but only after you reach a specific milestone. The anticipation of the reward will keep you on task and keep distractions at bay.
Try all of these tips in one day or introduce each method one at a time for ten consecutive days to improve your level of focus. You can even split the list in half and share it with a friend. Each of you can experiment with one task Monday through Friday and report back which ones worked best for your remote work situation. Remember doing something for 21 days straight creates a habit. We love to hear from our readers, so if you have any focusing tips to add or if you tried these tips, leave your comments below and let us know how it is working for you!
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You’ve hit submit. Now what? The in-between can feel uncertain, but it doesn’t have to. With Hardly, you can reset, refocus, and stay organized. Whether it’s tracking applications, preparing for interviews, or building new skills, every step forward counts—even while you wait.
When I imagined graduate school, I didn’t imagine the distance-work and the loneliness that would soon follow. I envisioned study groups at the homes of my classmates complete with wine and charcuterie boards, meeting my professors for coffee while discussing new theoretical research, and attending social science conferences with fellow honor society members. My classmates and I would share the blessings and the burdens of being Masters of Social Work students as we were all committed to the same purpose — to enhance human well-being and empower those who are vulnerable and oppressed through mental health.
However, my graduate school experience looks very different than what I daydreamed. I opted for a more flexible option than the in-person setting, an online program from Catholic University so that I could move across the world with my husband. While I was ecstatic that I would still be able to move my career forward through this program, I was bummed that I would be “repping” my Catholic University cardinal sweatshirt all by myself without another student nearby. As the program progressed in a remote environment, I soon felt isolated and lacked a sense of belonging. Interactions with classmates were only through formal discussion board posts that did not encourage organic conversation or collaboration and lectures were prerecorded or in the form of PowerPoints. There was zero facetime with classmates and professors; it was as if I was going through the curriculum alone. I became disengaged and only did the bare minimum to get decent grades rather than diving into the material with excitement and a thirst for growth. Something had to change.
Who doesn’t want to skip the commute and take the first call of the day in pajamas from the couch? Working remotely affords so many of us an enhanced quality of life. Many consider distance work to be a perk of the job – being able to work where you are happiest whether that is in your home office or on a beach chair in Tulum. That sounds amazing, right? However, one of the challenges we often forget to consider is how isolating working outside the office can truly be. Isolation can lead to a sense of loneliness, even if you are a part of a large team.
The good news is these feelings aren’t inevitable. This week I interviewed Dr. Tom Guariello, psychologist and professor at New York’s School of Visual Arts Masters in Branding program, on the topic. I have developed some tips and tricks to help conquer feelings of loneliness and boost your sense of belonging.
Stop the silence and speak up about how you feel.
In Buffer’s 2018 State of Remote Work Report, they learned 20% of distance workers felt that loneliness was one of their biggest struggles with working outside the office. What does this mean? You are not alone! Chances are some of your colleagues feel the same way and are waiting for someone to share that they, too, miss chatting by the coffee machine and the weekly dessert hour (nothing beats sweet treat Friday!). By voicing your challenges related to loneliness, you can actually build a stronger relationship with your coworkers. Your openness could lead to more discussion and subsequently make you feel connected after all.
But your colleagues aren’t the only ones you should talk to. My advice is to seek support from your boss as well. Their job is not only to ensure you are getting projects done on time but to also keep tabs on whether you feel happy with your work environment and culture. If you are craving more interaction with team members, host a weekly brainstorm over Zoom or provide edits over the phone rather than through email.
A good company cares about its workers and should welcome the opportunity to address whatever concerns you have around isolation.
One of the reasons you might be feeling lonely is because you find that working from home means all of your conversations with colleagues center around work. While being an employee at the same company is the initial connecting point, relationships are formed by learning more about the people themselves, not just the work they do. In order to regain that sense of community, you have to make a concerted effort to get to know your fellow distance workers on a deeper level. Do they have a family? What do they do for fun? Do you have anything in common? These are questions that were typically answered organically during face-to-face interactions in the break room.
Luckily, casual interactions can happen in a variety of virtual spaces as well. It just takes a bit more planning and intention. Dr. Guarriello is an advocate for very small change.
His advice is to look for little opportunities for connectivity by figuring out where you intersect with others, even if your Venn diagrams only overlap 5%.
Use this small amount as the foundation or jump off point and build a positive relationship from there. Try inviting one distanced coworker to a 30-minute virtual coffee break or vent session via Google Hangout each week, or start off your Monday morning by sending a “How was your weekend?” message via your company’s chat platform. Dr. Guarriello even suggests asking coworkers, “What is the coolest thing that happened to you in the last 24 hours?” as a meeting ice breaker. Another option is to kill two birds with one stone:
Satisfy your craving for meaningful conversation and practice your distance networking skills by activating some of those dormant LinkedIn connections.
Fruitful networking requires nurturing relationships, not simply making a request and forgetting about it. Try sending out 2 different invite requests, a regular 30 minute touch point and a happy hour invite to people you genuinely want to bond with in your professional network. People like to work with those they feel a connection to so getting to know their interests in addition to their resume is beneficial. Plus, who doesn’t like getting business done with a glass of vino in hand during these Linkedin meet-ups?
Dr. Guarriello shared that belonging is fostered through clarity of purpose. In other words, feeling passionate about your company’s vision and mission is key. Colleagues who share a mutual commitment to producing work that mirrors the company’s overarching goals have a stronger connection. Take some time to reflect on why your work is meaningful and how your contribution brings value to the team and company. Discuss your thoughts with your coworkers and brainstorm ways in which you can collaborate at a higher level to help each other live up to that commitment and common purpose.
Lastly, socializing outside of the workplace is a must. Let’s face it, most of us have acquaintances at work, but our best friends may be from other parts of our lives. Distance work allows us the flexibility to meet up with neighborhood friends for lunch or FaceTime family members in different time zones during the day. So, make the most of it, and keep those relationships outside of work alive. Personally, I plan two periodic after-work outings and virtual chat sessions with friends or family members who I don’t often get to see each week.
Sick of connecting with loved ones over food and alcohol? Try starting a hobby together.
My grandmother and I started practicing our creative writing once a week by simply responding to a one-word prompt for 5 minutes and then sharing our prose. Not only are we bonding over an activity that stimulates our minds, but we aren’t ruining our fitness goals in the process!
P.S. Find the upside in solitude
While distance work loneliness does have its downsides, solitude can be advantageous— not just lonely. If you are lucky enough to have a quiet space to work in your house you might find that the seclusion increases your productivity. While it might have taken you 3 hours to write a memo before, not being interrupted by coworkers allows you to finish your work in only two. Another benefit of distance work is not being watched by superiors. If you are anything like me, I enjoy working in spurts and taking frequent breaks. In the office setting, I hated having to prove to others that I was getting my work done by being chained to my desk. And that can be lonely in a different way.
Sources:
Tannenbaum, Arielle. “A Guide to Conquering Remote Work Loneliness From Remote Workers.” Buffer Resources, Buffer Resources, 13 June 2018, buffer.com/resources/remote-work-loneliness/.
Interview with Tom Guarriello
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Over the last several years, I have worked on many distributed teams, meaning my team has been spread across various different states and not necessarily co-located. I was never in the same location as my boss, unless I flew into that office or vice versa, which used to happen quite often.
Coming from an institution where everyone was colocated in the same building/ area to joining a company and team that was so dispersed gave me some anxiety at first. With only a few team members in my office, and my boss elsewhere, where is the employee connection? Well, my boss was a mastermind at keeping the team engaged. She had individuals across three states and three time zones. She found ways of engagement where she would hold weekly video conference calls with the team and then hold weekly to bi-weekly calls one-on-one. I was also on constant calls with my teammates in other offices. It didn’t feel like we were so spread out.
Since then, I had various different bosses. The video meetings stopped and so did the one on ones with my manager. I still had various calls and meetings with teammates throughout the day and week so I felt some sense of connection, yet it was different from before. Due to personal circumstances, my family and I decided to move. Luckily, I was able to become a telecommuter or remote worker. While the company has had remote workers, I was the only remote worker on my immediate team at that time. Slowly things started to change, where individuals didn’t want to make the two-hour commute to and from home, fighting traffic. More and more people would work from home a few days a week.
Now fast forward to 2020. I am on an entirely new team. I am one of two remote workers on my team and the only team member on the west coast. The time zone difference can be a little challenging at times, but I’ll save that for another day. I miss some things that would have been shared during an office chat or a quick drop in. Having to pick up on cues and listen intently on team calls is a critical skill that I’m developing. I need to interject often so individuals realize that certain things that are discussed in side conversations are best for team calls. Then COVID-19 happened. Everyone went remote. The silver lining to all of this is that my team members and managers now see the importance of communication and employee connection beyond the office walls. Remote work has changed the face of business and how we manage our teams.
While remote working isn’t all rosy-posey, it does provide opportunities that are lacking from a face-to-face employee connection. I found that face-to face meetings can also feel intimidating for some, especially if they do not feel comfortable speaking up in a big team or broad audience setting.
Therefore, people’s thoughts and feelings may go underheard. Secondly, when you do try to put in a word, you may get overshadowed by the dominant speaker that may not pick up on the social cues that let you cut in and allow them to take a breather. Lastly, there can be budget constraints that only allow for some to attend face to face and some virtually.
With many going virtual and the need to social distance for safety precautions, remote work has allowed teams to be connected on a different level than before, especially with the use of technologies like zoom, slack, and box and others.
Technology has truly provided a platform that connects others in ways that was somewhat inhibiting when we were all face-to-face. As mentioned by business.com, “Thanks to a proliferation in communication technology, virtual teams tend to connect more frequently and on a deeper level than they would in person.” I was able to experience this firsthand last week when I attended our first ever leadership conference for my client group.
As I helped my client group prepare and restructure an event that was supposed to be in person, yet had to go virtual due to the pandemic, we were so worried that there would be a lack of energy and engagement, especially that it could allow people to multi-task and not truly pay attention. I’m happy to report we were quite wrong and found that the connection was profoundly and surprisingly unique.
We used Zoom Meeting that allowed for video and chat to take place all at the same time. It also helped that the energy from the presenters was off the charts. From the very start, people were not shy to share their thoughts and feelings in real time. There were so many “YESSSS”” and “100%” showing agreement or posting questions and thought-provoking messages that added to the conversation that the presenter was having with the audience.
These messages not only came from the vocal ones but from some that I have not heard from before and finally coming to the table. It somehow becameeasier to share your sentiments. I, personally, found myself contributing more than I normally would. While I’m not shy to share my feedback, I just couldn’t help engaging with others from all over. This virtual format just drew you in.
When our Australian and New Zealand colleagues joined, the chat blew up welcoming them to the conference and the journey. Although it was 3am local time for them, their dedication and commitment were unparalleled. This virtual conference expanded its reach like never before and employee connection was strong.
“The most effective networks optimize virtual communication and productivity in tandem, bringing together skilled workers across states (and even countries) and allowing members to share tips and stories and forge connections with one another. These relationships simply wouldn’t happen outside of a virtual environment.” Business.com
Couldn’t agree more. We even had senior vice presidents who normally would jump in and out of the meeting or stay for a short period due to other in-person engagement, who stayed for the ENTIRE conference. Way to go team! Engagement was important and the video and chat functions allowed for you to converse with individuals from all over the world and all levels. The real-time response was phenomenal. Unlike holding your questions or feedback to the end, these virtual means allowed true engagement from the start. This virtual platform felt so intimate like I was having a conversation with friends and family and not necessary with our 250+ global attendees and across all levels of the company.
When we return to in-person events, we NEED to keep up this sense of real time connectedness. The virtual platform allows for a greater global audience to join in (even if it was 3am local time). Going hybrid for future events (in person and online) will be our next challenge. Thankfully, we have a year to figure that one out.
This option also illustrated a budget-friendly way to congregate. It was a record-breaking year of registrants and attendees. Not incurring a cost to fly and stay in a hotel helped fuel a bigger presence. Remote working has proved to be helpful in more ways than one; employee connection was on a deeper level, chatting and sharing ideas became easier and it was budget friendly all at the same time.
What made this event and virtual engagement was the platform and speakers we chose. It is important to select a platform that provides an opportunity for individuals to engage, whether it is through a chat function or breakout rooms for smaller group discussions. As Forbes mentions, “It also creates the familiarity of engagement and is an attractive option for the introverts who may be overwhelmed by the larger virtual events.”
Additionally, the real-time feedback provides the ability for different individuals, whether you are the life of the party or a bit more hesitant to share what you are thinking. Your audience is key so picking speakers that can energize a room, even a virtual one, with relevant topics in short bursts will go a long way. The more you engage your audience through communication and excitement, the more you will be able to keep them focused and follow along. This can be done with small and large teams. Ensure your team touchpoints provide an avenue for all members to socialize with each other and connect with the topic. The length of a virtual meeting will be critical and think about frequency. Finding the ideal mix of frequency, communication tactics, and topics is necessary and will enable successful employee connection.
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